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Administrative Assistant

Adecco Poland Sp. z o.o. jest Agencją Zatrudnienia nr 364

Opis klienta:

For our Client, European Border and Coast Guard Agency we are looking for

We offer

Zakres odpowiedzialności:

to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to carry out data entry and support an administration and monitoring of electronic databases;
to support in preparation and evaluation of internal trainings;
to assist in the organizations of online and physical meetings and drafting minutes as necessary;
to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
to support the preparation and follow-up of financial commitments and documents;
to archive invoices, payment records and bank statements;
to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
to provide assistance in preparation, implementation and monitoring of contracts;
to assist in the preparation of statistical data (tables, graphs and charts);
to support in drafting reports in various areas related to company activities;
to track and report on team hours and file expense reports;
to monitor functional mailboxes and communicate with internal and external parties;
to perform basic administrative tasks as copying, scanning, etc.

Profil kandydata:

Mandatory requirements

successfully completed secondary education related to the business needs
at least 1 year of professional experience in the specific area depending on the business needs.
very good skills in the main MS Office software (Word, Excel, Outlook).
very good command of both written and spoken English (at least B2)

Great if you also have:

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