Administrative Assistant

  • Kategoria
    Administracja biurowa i wsparcie biznesu
  • Rodzaj umowy
    Praca Tymczasowa
  • Lokalizacja
    Warszawa

Adecco Poland Sp. z o.o. jest Agencją Zatrudnienia nr 364





Opis klienta:

For our Client, European Border and Coast Guard Agency we are looking for

Administrative Assistant



We offer

  • attractive financial conditions
  • working in a well-known Company,
  • attractive package of benefits, 
  • a chance for development and promotion
  • Contract of employment through the Adecco Poland


Zakres odpowiedzialności:


  • to provide administrative support in general administrative procedures;
  • to support the document flows and archiving;
  • to support in drafting notes, letters, reports and follow ups on documents;
  • to carry out data entry and support an administration and monitoring of electronic databases;
  • to support in preparation and evaluation of internal trainings;
  • to assist in the organizations of online and physical meetings and drafting minutes as necessary;
  • to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
  • to support the preparation and follow-up of financial commitments and documents;
  • to archive invoices, payment records and bank statements;
  • to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
  • to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
  • to provide assistance in preparation, implementation and monitoring of contracts;
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to support in drafting reports in various areas related to company activities;
  • to track and report on team hours and file expense reports;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to perform basic administrative tasks as copying, scanning, etc.


Profil kandydata:


Mandatory requirements

  • successfully completed secondary education related to the business needs
  • at least 1 year of professional experience in the specific area depending on the business needs.
  • very good skills in the main MS Office software (Word, Excel, Outlook).
  • very good command of both written and spoken English (at least B2)

 

Great if you also have:

  • knowledge of additional EU language